This article will guide you through sending an email to members who are booked into a specific class. Emailing a class roster can be helpful when communicating schedule updates, reminders, special announcements, or important class information.
Content
Before You Begin
Requirements
You must be logged in with a Master Admin account or a staff account with the appropriate scheduling permissions to access class bookings and roster communications.
Important Notes
- Emails are only sent to members selected from the class roster.
- Members must have a valid email address on file to receive communications.
- Class roster emails are useful for sharing class updates, reminders, cancellations, or other important information.
- Review your message carefully before sending, as emails will be delivered to all selected recipients.
Email a Class Roster
1. Locate the Class
Navigate to Bookings and locate the class you would like to communicate with.
Click on the class to open the class details.
2. Select Class Members
A side panel displaying the class roster will appear.
Use the checkboxes to select the members you would like to email.
3. Open the Email Window
Click the Email icon.
4. Compose Your Message
Enter:
- Subject Line
- Email Message
Review the content before sending.
5. Send the Email
Click Send.
Result: The selected class members receive the email communication.
Use Cases
1. Sending a Class Reminder
A club wants to remind members about an upcoming specialty class.
An email is sent to all members registered for the class.
Result: Members receive a reminder and are less likely to miss the class.
2. Communicating a Schedule Change
A class start time has been adjusted.
Staff email the roster to notify all registered members.
Result: Members are informed before arriving for class.
3. Announcing a Substitute Instructor
An alternate instructor will be teaching an upcoming class.
A roster email is sent with the updated information.
Result: Members know what to expect before class begins.
4. Sharing Event Information
A special event or promotion is tied to an upcoming class.
Staff send additional details to the class roster.
Result: Members receive important event information directly.
Frequently Asked Questions
Q: Can I email only certain members from a class roster?
A: Yes. Use the checkboxes to select the specific members you want to include before sending the email.
Q: What happens if a member does not have an email address on file?
A: The member will not receive the email communication.
Q: Can I send announcements to an entire class roster at once?
A: Yes. Select all members from the roster and send a single email communication.
Q: Can I edit the email before sending it?
A: Yes. Review and update both the subject line and message before clicking Send.