This article will guide you through understanding your Remit Report. This report only pertains to Fully Managed clubs. This is a detailed report that will show you exactly how much money is being deposited into your bank based on all revenue, minus any ClubReady or Franchise Fees. This report can be emailed directly to you and is also located under the Reports tab.
1. Receiving Remit By Email
Navigate to Setup > ClubReady Invoices > Payment Preferences.
Enter the email address and Click to Update the Settings.
2. Viewing Remits in ClubReady
Remit Reports are saved and available under the Reports > Misc Reports > Remit Reports. When running this report, you will be able to choose from Individual Remit or Multiple Remits.
Individual Remit
When using the Individual Remit tab, you will have the option to select an Individual Remit within the Remit Deposit Summary dropdown menu and the option to set the report to Export to Excel. When you are ready to generate the report, click Run Report.
Multiple Remits
When using the Multiple Remits tab, you will be given the Select First Remit and Select Last Remit dropdown menus to select a date range, along with the option to Excel Export Only. Once the filters have been set, click Run Report.
3. Understanding Your Report
Definition of Columns
Upfront (Downpayments) - This is your downpayment total for this period.
Products - This is the total amount of product payments this period.
Draft - This is the total amount paid on draft invoices.
Collections - This is the amount collected on any invoices flagged for collections.
Refunds & Returns - This is the total amount in Refunds and Returns this period.
Definition of Rows
Summary (Rows)
Payment Method - Cash, External Terminal, Written Check are listed but should be deposited by the club to their bank. Credit Card, and Echeck are deposited by ClubReady minus the fees and adjustments.
Sales Tax - Total sales tax paid that is due to your state. Your tax will be included in your deposit from ClubReady. It is broken out in this report to help you identify your tax amounts this period.
Totals Through ClubReady - This is your total for the amount collected via Credit Card and Echeck.
ClubReady Transaction Fees - Fees assessed for Credit Card and Echeck transactions.
Other Fees - Any additional fees charged such as a Software or Corporate fee or the Collections fee. These will be explained under the Fees tab of the spreadsheet.
Totals
Total Deductions - Total of all fees.
Total Before Adjustments - This is the totals through ClubReady (CC/ACH) minus Fees.
Total Adjustments - Could be adjustments due to a Hardware purchase or Swipe vs. Manual Credit Card purchase which may give a positive adjustment. These will be explained under the Adjustments tab of the spreadsheet.
Net ACH Transfer - The final deposit amount.
Club Accrual Balance - If there is a negative accrual which will be deducted from the next remit. You will see the deduction as an adjustment.
Tabs: Regarding Invoices
Along the left hand side of the report, you will see a Document Map that will allow you to filter specifically to the Summary, Down, Products, Draft, Past Dues, Refunds, Returns, Fees or Adjustments.
The Downpayments and Products tabs will list each transaction individually with Client Name, Date, Payment Method, Amount before sales tax and Sales Tax.
NOTE: Details related to deferred or down payments will show the packages from which the payments originated, saving you the hassle of researching individual payments.
Draft tab lists the Client Name, Date, Detail, Payment Method, Associated Agreement Date, will indicate if it was an Auto Renew invoice, the Amount before sales tax and Sales Tax.
The Past Dues tab provides the Client's Name, Date the invoice was paid, Detail, Payment Method, Amount before sales tax and Sales Tax.
The Refund and Returns tabs provides the Client Name, the Date that the Refund or Return took place, the Amount and Detail.
Tabs: Regarding Fees & Adjustments
Fees tab will list any fees assessed by the Franchise or Collections. The fees are broken out by Detail, Additional Detail, Amount before Sales tax and Tax Amount.
Adjustments tab provides the Detail of the Adjustments, Additional Detail, the Amount before Sales Tax and the Tax Amount.
Requirements - A 'Master Admin' login or a staff login with the following permissions.
- Reports: can access reports (must be enabled to see any reports)
- Reports: can access remit reports